Privacy Policy

Sara Sorts It Realty Services (“Sara Sorts It,” “we,” “us,” or “our”) provides transaction-coordination services to licensed real estate agents in Indiana through this portal. This Privacy Policy explains what information we collect, how we use it, and the choices you have. It applies to the portal and to the communications we send in the course of coordinating a transaction.

Information we collect

Agent account information. When an agent registers, we collect their name, email address, mobile phone number, brokerage, license number, and communication preferences.

Transaction information.To coordinate a transaction, agents provide details about the property, key dates, and the parties involved — which may include the names, email addresses, and phone numbers of buyers, sellers, lenders, title companies, and inspectors. Agents are responsible for having the appropriate consent to share these details with us.

Documents. Agents and our coordinators may upload transaction documents, which are stored privately and accessible only to the agent on that transaction and to authorized Sara Sorts It staff.

How we use information

We use the information to operate the portal and coordinate transactions — including organizing documents, tracking deadlines, and sending status updates, reminders, and document requests by email, in-portal notification, and (with consent) SMS text message.

SMS / text messaging

With consent, we send transactional text messages relating to a real estate transaction — such as deadline reminders, status updates, closing logistics, and security notices (for example, wire-fraud warnings). We do not send marketing or promotional texts.

Consent is optional. Opting in to text messages is voluntary and is not a condition of using our services or of completing a transaction— anyone who does not opt in receives the same information by email. Agents opt in for their own account at sign-up. Buyers, sellers, and other parties give express opt-in consent before any texts are sent — either by completing our opt-in form at portal.indianatc.com/sms-optin (which has an unchecked consent box) or by replying YES to a one-time confirmation text (double opt-in). You can withdraw consent at any time by replying STOP.

Message frequency varies by the activity on each transaction. Message and data rates may apply. Reply STOP to any message to opt out at any time, or reply HELP for help. You may also contact us at sara@indianatc.com.

No mobile information will be shared with third parties or affiliates for marketing or promotional purposes. Text-messaging originator opt-in data and consent are not shared with any third parties.

How we share information

We share information only as needed to provide the service: with the parties to a transaction (for example, sending an executed contract to the title company), and with service providers who help us operate the portal — such as our hosting and database provider, our email-delivery provider, and our SMS provider — who are permitted to use the information only to provide services to us.

We do not sell personal information. We do not share mobile phone numbers or SMS consent with third parties for their own marketing. We may disclose information if required by law or to protect against fraud or harm.

Data retention & security

We retain transaction information for as long as needed to provide the service and to meet legal, regulatory, and recordkeeping obligations associated with real estate transactions, then delete or de-identify it. We use industry-standard safeguards, including encrypted connections, access controls, and private document storage, to protect your information.

Your choices

You can opt out of SMS by replying STOP, and out of email reminders by adjusting your communication preferences in the portal or contacting us. You may request access to, correction of, or deletion of your personal information by emailing sara@indianatc.com.

Children’s privacy

The portal is intended for real estate professionals and adults; it is not directed to anyone under 18.

Changes to this policy

We may update this policy from time to time. Material changes will be reflected by the “Last updated” date above.

Contact

Questions about this policy or your information: Sara Sorts It Realty Services, sara@indianatc.com.